Privacy Notice for Job Applicants
1. Introduction We respect your privacy and are committed to protecting your personal data. This notice explains how we collect, use, and store your information when you apply for a role with us.
2. Who We Are Endoline Machinery Ltd (“we”, “our”, “us”) is the data controller for the purposes of UK data protection law.
3. What Data We Collect We may collect:
· Contact details (name, address, email, phone number)
· CV, cover letter, and application form details
· Employment history, qualifications, and skills
· Interview notes and assessment results
· Right-to-work documentation
4. How We Use Your Data We process your personal data to:
· Assess your skills and suitability for the role
· Communicate with you during the recruitment process
· Keep records of our hiring decisions
· Meet legal and regulatory requirements
5. Legal Basis for Processing We process your data on the basis of:
· Legitimate interests (recruitment and selection)
· Legal obligations (e.g., right-to-work checks)
· Consent (if you agree to keep your details for future roles)
6. Data Sharing We may share your data with:
· Recruitment platforms or agencies we work with
· Background check providers (where applicable)
· Legal or regulatory bodies if required
7. Data Retention We will keep your data for up to 12 months after the recruitment process ends, unless you consent to us keeping it longer for future opportunities. If you are sending your CV speculatively and not for a specific role, your details may be retained for longer. Please notify us if there is a specific time period that you would like us to retain your data for if longer than 12 months.
8. Your Rights You have the right to:
· Access your data
· Request correction or deletion
· Object to processing
· Withdraw consent (where applicable)
To exercise your rights, contact us at linda.yates@endoline-automation.com
9. Contact Us
If you have questions about this notice or how we handle your data, please contact: HR Manager Linda Yates linda.yates@endoline-automation.com
01767 310579
If you are unhappy with how we handle your data, you can also contact the Information Commissioner’s Office (ICO) at www.ico.org.uk